Operations Coordinator

Operations Coordinator

  • Date: October 29, 2019
  • Job Title: Operations Coordinator
  • Work Location: Dubai, UAE
  • Reports to: Senior Manager

Job Description:

Coordinating the retail store requirements; handling a team of inter-location messengers and visual merchandising.

Retail Operations

  • Verifying Petty Cash Statements, getting approvals and sending to the respective accounts team

  • Preparing approval sheets for processing traveling allowance for selected stores on a monthly basis

  • Processing data from SAP and preparing analytics reports for the Rivoli Operations team

  • Arranging name badges, shop stamps, business cards, R-elements etc.

  •  Arranging stock transfers

  • Contacting E-Commerce customers – assigning orders to messengers 

  • Arranging urgent transfers

  • Hosting  messenger meetings 

  • Submitting E-Commerce COD to accounts

  • Sending order updates/order acknowledgement to the E-Commerce and the Warehouse team

  • Checking time sheet – to ensure all deliveries are done and file the timesheets for easy access

  • Handling peformance appraisals, hub approvals, cash payment voucher approvals etc. for messengers

 Visual Merchandising

  •  Liaising with Brand/Marketing teams

  • Getting quotations from vendors, checking and approving best options

  • Consolidating invoices and summary sheets to be prepared for approvals

  • Coordinating with shop teams to obtain permits for installation

  • Ensuring the timely installation and removal of the visuals

  • Developing new potential suppliers


  • At least 2-3 years of experience in Retail sales/Operations

  • Excellent verbal and written English communication

  • Well presented, innovative and self-driven personality

  • Good organizing, problem-solving skills and a quick learner

  • Strong analytical skills

  • Proficiency in MS Office Suite – Excel, Powerpoint, Word etc.

  • Ability to work under pressure and stringent timelines

  • Candidates with UAE Driving License preferred


For better web experience, please use the website in portrait mode