The JOB

Responsible for providing administrative support to the executive in a professional and timely manner

Job Description

• Budgeting, ordering and replenishing uniform and accessories as per the requirement
• Meeting vendors and negotiating rates (stitching, material and accessories supply)
• Checking and approving invoices pertaining to Admin related purchases or services
• Issuing uniform to retail and support staff on time
• Ensuring maintenance and timely cleaning of stores
• Arranging pest control for Head office and stores
• Supplying cleaning items to the stores
• Managing support staff rosters
• Preparing monthly transport, food allowances and holiday payouts report
• Administering passport release process
• Managing Dubai civil defense new connections, renewals and AMCs for stores
• Managing landline, postpaid phone and Internet connection for Head office and stores
• Managing fuel cards, corporate cards, salik for staff
• Managing new vehicle purchase, registration renewals, repair and services
• Managing DEWA connections, cancellation request etc.
• Managing medical insurance for the Group
• Arranging hotel room booking for new joiners
• Managing staff air ticket reimbursement process

Profile

• Bachelors’ in Business Administration 

• Minimum of 4 years’ experience in administrative role

• Excellent communication and presentation skills

• Proficiency in Microsoft Excel

• Excellent time management and organizational abilities

• Ability to work under pressure and keep timelines